Finding Federal Documents at University of Michigan

FINDING FEDERAL DOCUMENTS AT THE UNIVERSITY OF MICHIGAN

Traditional Cataloging | Finding Uncataloged Documents | MARCIVE Cataloging
Finding In-Process MARCIVE Publications

Last updated on April 24, 2006

Traditional Cataloging through 2002

Cataloged in MIRLYN	Partially Cataloged	Uncataloged
Printed monographs Printed serials All CD-ROMS and DVDs	Monographs in Series Microfiche serials Electronic serials Older Congressional hearings	Pamphlets New Congressional hearings Microfiche monographs Electronic monographs

Finding Uncataloged Publications

Is it in MIRLYN?
Is it Congressional?
Does it include statistics and was it published after 1977?
Is it on the Internet?
Is it a technical report?
Is it an executive branch document issued before 1933?
Can you find more information (size, format, series) in a bibliography?
- Try verifying the title in
  - Documents Catalog, 1893-1940 (Doc. Cen. Z 1223 .A132a)
  - Monthly Catalog, 1895-1975 (Doc. Cen. Z 1223 .A18)
  - OCLC's Monthly Catalog (http://newfirstsearch.oclc.org/dbname=GPO;FSIP
- PAMPHLETS - Refer to Documents Center
- MICROFICHE - Refer to Documents Center
- MONOGRAPH IN SERIES - Check printed checklist in 320 HHGL-N
Can it be borrowed on Inter-Library Loan?

MARCIVE Cataloging, 2003+

The University Library began purchasing MARCIVE cataloging records for federal government documents beginning the week of February 17, 2003. The initial load included records from Shipping List 2003-077-M, Shipping List 2003-0113-P, Shipping List 2003-0015-S and Shipping List 2003-0011-E. See Shipping List Numbers for a complete list. There are two types of records: shipping list records with very brief cataloging and a SUDOCS number (available the same week as the shipment) and full cataloging records with SUDOCS number(available a month later). The full cataloging records will bump with shipping list records.

Records are being purchased for all monographs and monographs in series in paper, microfiche, CD, DVD, or internet only formats. Serial records have been purchased since late 2005.

The initial profile of item numbers selected is available at http://www.lib.umich.edu/govdocs/sudocs/item0103.xls. You can find the most recent list at http://www.lib.umich.edu/govdocs/sudocs.html. The profile lists item number, SUDOCS number, title, and format. There are two location columns. The first is the final destination: Science, Media Union, Public Health, Maps, Documents, and Graduate. The shipping list records mounted in MIRLYN will have these locations as well as the SUDOCS number of the publication. In some cases, the Documents Center is listed as final destination, but Documents will be reviewing the title for redesignation to another library. It will take responsibility for having the destination on the record changed.

Serials Records will check monographic series to see if they can be recorded and then assign an LC call number to the record. Monographs over 25 pages and new serials will be sent for full cataloging. The LC call number will be inscribed on the record. CD-ROM monographs will be assigned an accession number. Records for electronic monographs will be automatically entered into MIRLYN.

We expect that most microfiche, pamphlets, and Congressional committee publications will be shelved in their final destination by SUDOCS number.

Jennifer Nason Davis [jnasond@umich.edu] of Social Sciences and Tom Champagne [champagn@umich.edu] of Serials Cataloging conducted a project to catalog all electronic serials into MIRLYN. However, if you find something that has not been done, please feel to submit an Electronic Cataloging Form [http://www.lib.umich.edu/staff/eresources/forms/cat_only_form.htm]

Many of the previously uncataloged microfiche monographs and serials are located in the Documents Center. Eventually the staff would like to transfer older issues of microfiche currently received by a divisional library to the divisional location. Whether this material will be cataloged has not been determined. However, the divisional would be notified well ahead of the transfer. The list of microfiche in question appears at: http://www.lib.umich.edu/govdocs/depos/branchitem0702.xls

Finding In-Process MARCIVE Publications

Finding In-Process MARCIVE Documents: http://www.lib.umich.edu/govdocs/sudocs/marcin.doc; Federal publications with LC call numbers or CD-ROM accession numbers should be located in their MIRLYN locations. This guide tells you how to locate a publication with a SUDOCS number that is not in its designated location by type of material and MIRLYN location. Separate Spreadsheet of in-process procedures.
In-Process Tracking Spreadsheet: http://www.lib.umich.edu/govdocs/sudocs/sutrak.xls; Limited to publications handled through the Documents Center. Provides the item numer, SUDOCS number, and date handled for publications sent for location change, full cataloging, or the green box (disposal). Begins June 19, 2003 but covers green box material since January 2003.