ADMINISTRATIVE NOTES NEWSLETTER OF THE FEDERAL DEPOSITORY LIBRARY PROGRAM Vol. 19, no. 09 GP 3.16/3-2:19/09 July 15, 1998 [HANDOUT] DEPOSITORY SERVICES UPDATE, JUNE 1998 OUTREACH The Fall Depository Library Council meeting will be held in San Diego, California from Monday, October 19 through Thursday morning, October 22, 1998. The Handlery Hotel, 950 Hotel Circle North, San Diego, California 92108 is the site in Mission Valley. A limited number of rooms at a special rate of $93.00 per night (single/double) are available to those making reservations through September 18. Reserve early by telephoning the hotel on (800) 676-6567 or (619) 298-0511. Please specify the Government Printing Office when contacting the hotel. The Handlery Hotel will provide complimentary transportation to and from the airport via Cloud 9 Shuttle Service. The preliminary agenda will be announced in the August 15, 1998 Administrative Notes. The online registration form for the Council meeting is located at URL: . The 8th annual Federal Depository Library Conference and Depository Library Council meeting is tentatively scheduled for April 12-15, 1999 in the Washington, DC metro area. The Regional Librarians meeting is planned for April 11. GPO's Materials Management staff is working on the invitations to bid to area hotels. The preliminary agenda will be announced in the December 15, 1998 Administrative Notes. The 12th annual Interagency Depository Seminar is scheduled for June 2-9, 1999 in Washington, DC. The preliminary agenda will be announced in the October 15, 1998 Administrative Notes. ADDRESS CHANGES Depository libraries should advise LPS of any changes in address, personnel, and telephone and fax numbers, no matter how small. When the address information is unclear on depository shipment labels, the package delivery service charges an additional fee per package to verify the correct street address before the shipment can be delivered. When telephone area codes change, it is difficult for patrons using the Locate Libraries function on GPO's Web site, or other resources such as U.S. Fax Watch and Federal Depository Library Directory, to contact the depository library. Using their new internal password, depository libraries may update their directory information using the Library Directory module from the FDLP Administration Web page at URL: . SELF-STUDIES In October 1998, depository librarians and their directors whose depository operations were last inspected in 1993 will be notified to submit a mandatory self-study. The states include California, Florida, Georgia, Illinois, Indiana, Michigan, New Hampshire, New Jersey, New York, Ohio, Pennsylvania, South Dakota, Texas, and Virginia. The due date for the self-studies will be January 15, 1999. Electronic Service Guidelines The "Depository Library Public Service Guidelines for Government Information in Electronic Products," recently adopted by the Depository Library Council, will be published in the July 15, 1998 Administrative Notes. It will also be available in the "Publications" area of the FDLP Administration Web page. Cost Study and Biennial Survey The Depository Library Council's Statistical Measurement Committee has two tasks. One sub-committee will develop questions to elicit basic cost data of being a depository including salaries, computer equipment, storage cabinets, purchases of supplementary indexes, databases, cataloging and shipping list services, etc. LPS anticipates these cost-related questions being incorporated into the 1999 Biennial Survey. A second sub-committee will recommend changes in content for the 1999 Biennial Survey. Volunteers from the depository community will be working with Council members and GPO on these issues. Preliminary reports will be presented at the fall Depository Library Council meeting in San Diego.