ADMINISTRATIVE NOTES NEWSLETTER OF THE FEDERAL DEPOSITORY LIBRARY PROGRAM Vol. 19, no. 07 GP 3.16/3-2:19/07 May 15, 1998 [HANDOUT] DEPOSITORY SERVICES UPDATE Spring 1998 Depository Library Council Meeting April 20-23, 1998 LIBRARY DIRECTORY MODULE The depository Library Directory is a new feature available from the FDLP Administration Web page . Depository libraries can view Directory and Item Lister data on any library by keying in a combination of data elements, e.g., depository number, size and type of library, state, etc. Depository librarian e-mail addresses and item selections are also hot-linked. Directory changes can be made only by using a library's password. Directory data is used to correct addresses for shipments as well as the "Locate Libraries" function on GPO's Web site, U.S. Fax Watch, and the printed Federal Depository Library Directory. SELF-STUDIES In mid-March 1998, 233 documents librarians and their directors whose depository operations were last inspected in 1992 were notified to submit a mandatory self-study. The states include California, Florida, Georgia, Kansas, Kentucky, Missouri, Montana, New York, Oregon, Pennsylvania, Texas, Washington, and Wisconsin. The due date for these self-studies is June 15. 1997 BIENNIAL SURVEY The raw data from the 1997 Biennial Survey of Depository Libraries is available for downloading from the Federal Bulletin Board (FBB). The files include the text of the Biennial Survey, data conversion table, and the answers from each depository in comma-delimited format. Depository librarians can use the data to compare their depository operations with others in their peer group or within their state or region. The FBB can be reached by dial-in on (202) 512-1387; by telnet to ; FTP to ; or URL * 1,213 or 89.3% of the libraries report having Internet tools available at public access work stations, 57 or 4.2% plan to have Internet available within six months and 57 or 4.2% in one year. * 1227 or 90.3% provide GPO Access to the public through the WWW, 386 or 28.4% through another institution's gateway; and 91 or 6.7% do not provide it. 10.7% lack Internet at public access work stations. * Of the 1,359 libraries responding, 695 or 51.1% have an adequate budget for computer hardware and software replacement. 517 or 38% report an inadequate budget and 147 or 10.8% report no budget for this equipment. * Of the 1,269 or 93.4% of the libraries having an on-line catalog, 1,034 or 81.5% are accessible from the Internet. * Only 194 or 14.3% of the libraries report "hot linking" current bibliographic records for "Internet only" documents in the library's on-line catalog. 709 or 52.1% of the libraries plan to do so in the future. * 94.6% of the depositories have CD-ROM capability. Of the remaining 5.4%, 43 or 3.1% of the libraries have CD-ROM capability but do not select CD's; 23 or 1.7% select CD-ROMs but do not have CD-ROM capability; and seven or .05% do not have CD-ROM capability nor select any CD's. * Only 271 or 19.9% of the libraries report active, ongoing promotion of the depository to the general public; 862 or 63.4% infrequent promotion, and 226 or 16.6% no promotion to the public. * 441 or 32.4% of the libraries charge a fee for printer paper, 388 or 28.5% for formatted floppy diskettes, 312 or 22.9% for fax services, and 657 or 48.3% do not charge at all for these services. OUTREACH The 7th annual Federal Depository Library Conference and Spring meeting of the Depository Library Council to the Public Printer occurred on April 20-23 in Arlington, VA. Nearly 500 people had preregistered by the deadline. A one-day meeting for Regional librarians was held on April 19 at the University of Maryland. For the third year in a row, the conference hotel was the Washington National Airport Hilton in Arlington, VA. Registration by Web was provided and used by a majority of participants. The 11th annual Interagency Depository Seminar is scheduled for May 27-June 3, 1998 in Washington, DC. Fifty documents staff members have registered for the seminar. In addition to GPO, other agency sponsors include Office of the Federal Register, GAO, USGS, NOAA, Bureau of the Census, Patent and Trademark Office, and several offices in the Library of Congress.