Administrative Notes Newsletter of the Federal Depository Library Program Vol. 19, no. 04 GP 3.16/3-2:19/04 February 15, 1998 Spring 1998 Depository Library Council & Federal Depository Conference Agenda April 20 - 23, 1998 Washington National Airport Hilton 2399 Jefferson Davis Highway Arlington, Virginia SUNDAY, APRIL 19 Location Morning All day meeting of regional librarians 8:45 Welcome * Sheila McGarr, Chief, Depository Services, Library Programs Service, GPO 9:00 Service Provided by Regionals for Electronic Products * Ridley R. Kessler, Jr., Documents Librarian, University of North Carolina, Chapel Hill * Daniel C. Barkley, Government Information Librarian, University of New Mexico University of Maryland 10:15 Break 10:45 Promotion of Government Information * Kathie Brinkerhoff, Documents Librarian, University of Nevada, Reno * M. Teresa Marquez, Head, Government Information Department, University of New Mexico 12:00 Working Lunch Afternoon 1:30 State Plans * Paula Kaczmarek, Manager, Government Documents, Detroit Public Library * Stephen Henson, Documents Librarian, Louisiana Tech University University of Maryland 2:45 Break 3:00 Distributed Depository Responsibility * Maureen Harris, Head, Public Documents Unit, Clemson University * Nancy Mulhern, Head, Documents, Patents & Periodicals, University of North Dakota * Ann Marie Sanders, Depository Librarian, Library of Michigan 4:00 Tour of University of Maryland Regional Operation * Linda Spitzer, Acting Head, Government Documents & Maps, University of Maryland 4:00-5:00 Orientation to the Depository Library Council and Federal Depository Library Conference This session is designed to acquaint first time attendees with how Council works and to preview Conference activities over the next 3 1/2 days. * Cynthia Etkin, LPS, GPO, Facilitator * Gail Snider, LPS, GPO, Facilitator Hilton Dewey I-II 6:00 Informal pre-dinner get-together to network by food preference Hotel Lobby Monday, April 20 Morning 8:00 Registration and Coffee with Council and GPO Staff Plaza Level 8:30 Welcome & Remarks * Anne Watts, Council Chair * Michael F. DiMario, Public Printer Admiralty Ballroom 9:00 GPO Update * Francis J. Buckley, Jr., Superintendent of Documents * Gil Baldwin, Chief, Library Division, LPS, GPO * T.C. Evans, Assistant Director, Office of Electronic Information Dissemination Services (EIDS), GPO * LPS Staff 10:00 Break 10:30 GPO Update (continued) 12:00 Lunch Afternoon 2:00-3:15 Depository Library Council Committee Reports and Recommendations for Council Action Roanoke/ Rappahannock 2:00-5:00 New Documents Librarians Informal session to answer questions from mundane to complex about depository operational issues. For new documents librarians or those who feel "new" to any aspect of depository librarianship. Veteran documents librarians from a variety of backgrounds plus GPO staff will be available. * Vicki Barber, LPS, GPO, Facilitator * Sheila McGarr, LPS, GPO, Facilitator Decatur 2:00-3:15 GPO Access (demonstration): All Databases Part I: Introduction, Overview, and New Products * Terri R. Barnes, Management Analyst, EIDS, GPO * Vicki R. Amey, Management Analyst, EIDS, GPO Dewey I-II 2:00-3:00 LPS Tour GPO 2:00-3:00 Patent Public Search Room Tour *PTO 2:00-3:00 Center for Legislative Archives Tour NARA 2:00-4:00 STAT-USA/Internet Demonstration BEA 2:00-3:15 Open Text Software for GPO Access (demonstration) * Bonnie B. Trivizas, Graphic Systems Development Division, GPO * Jennie B. Mark, Graphic Systems Development Division, GPO James 2:00-3:15 Federal Bulletin Board: Helpful Hints in Its Use * Catrena L. Hairston, Management Analyst, EIDS, GPO * James M. Mauldin, Publications Management Specialist, LPS, GPO Dewey III 2:00-3:15 Using Government Documents in Genealogical Research * Carole C. Callard, Library Specialist, Library of Michigan Farragut 3:15-3:45 Break 3:45-5:00 Pathway Services (demonstration) * Lee Morey, LPS, GPO James 3:45-5:00 GPO Access (demonstration): All Databases Part II: How to Set Up "Train the Trainer" Sessions and Q & A * Terri R. Barnes, Management Analyst, EIDS, GPO * Vicki R. Amey, Management Analyst, EIDS, GPO Dewey I-II 3:45-5:00 Instructing the Undergraduate in Government Information: Do's and Don'ts * Beth A. Estes, Government Information Librarian, Valparaiso University * Cheryl Truesdell, Government Documents Librarian, Indiana University-Purdue University, Fort Wayne Dewey III 3:45-5:00 Collection Management Using the Documents Data Miner * Nan L. Myers, Government Documents Librarian, Wichita State University * John M. Ellis, Senior Database Analyst, National Institute for Aviation Research, Wichita State University * Cathy N. Hartman, Documents Librarian, University of North Texas Farragut 3:45-5:00 Depository Library Council Working Session Roanoke/ Rappahannock 5:30 Dinner with Council and GPO (Informal groups meet in hotel lobby) Tuesday, April 21 Morning 8:00 Coffee with Council & GPO Staff Plaza Level 8:30 Depository Library Council: Plenary Session Service Guidelines for Electronic Information: Final Report * Diane Eidelman, Council Member Admiralty Ballroom 9:15 Depository Library Council: Plenary Session Statistical Measurement and the Biennial Survey: Report * Diane Garner, Council Member Admiralty Ballroom 10:00 Break 10:30 Depository Library Council: Plenary Session Managing the FDLP Electronic Collection * Gil Baldwin, LPS, GPO * George D. Barnum, LPS, GPO Admiralty Ballroom 12:00 Lunch Afternoon 2:00-5:00 Depository Library Council Working Session * Topics TBA Roanoke 2:00-3:15 Talk Tables FDLP/ERIC Digital Library Pilot Project (demonstration) * Staff, OCLC Mainstreaming of Technical Services Processing for Federal Depository Collections * Fred C. Schmidt, Government Documents Specialist, Colorado State University Rappahannock 2:00-3:15 Federal Agency Update Session, Part I Census Bureau * John C. Kavaliunas, Assistant Chief, Marketing Services Office, Bureau of the Census STAT-USA * Ken Rogers, Director, STAT-USA, Economics and Statistics Administration, Department of Commerce Bureau of Labor Statistics * Deborah P. Klein, Associate Commissioner, Office of Publications & Special Studies, Bureau of Labor Statistics Decatur-Farragut 2:00-3:15 GPO Access (demonstration): All Databases Part I: Introduction, Overview, and New Products * Terri R. Barnes, Management Analyst, EIDS, GPO * Vicki R. Amey, Management Analyst, EIDS, GPO Dewey I-II 2:00-3:00 LPS Tour GPO 2:00-3:00 Tour of the Ralph Bunche Library STATE 2:00-3:00 Trademark Public Search Room Tour **PTO 2:00-3:00 National Digital Library Demonstration LC 2:00-3:15 Pathway Services (demonstration) * Lee Morey, LPS, GPO James 2:00-3:15 Open Forum: Documents Sales Service Q & A Dewey III 3:15-3:45 Break 3:45-5:00 Talk Tables FDLP/ERIC Digital Library Pilot Project (demonstration) * Staff, OCLC AskLPS (demonstration) * Joseph P. Paskoski, LPS, GPO Rappahannock 3:45-5:00 Federal Agency Update Session, Part II U.S. NonProfit Gateway * Thomas Freebairn, Director, Communication Catalyst FedStats * Staff, Office of Management and Budget PubMed * Rhonda Allard, Technical Information Specialist, MEDLARS Management Section, National Library of Medicine Decatur-Farragut 3:45-5:00 GPO Access (demonstration) All Databases Part II: How to Set Up "Train the Trainer" Sessions and Q & A * Terri R. Barnes, Management Analyst, EIDS, GPO * Vicki R. Amey, Management Analyst, EIDS, GPO Dewey I-II 3:45-5:00 Hints in Writing the GPO Self-Study * Stephen Henson, Documents Librarian, Louisiana Tech University * Gail Snider, LPS, GPO Dewey III 3:45-5:00 Open Text Software for GPO Access (demonstration) * Bonnie B. Trivizas, Graphic Systems Development Division, GPO * Jennie B. Mark, Graphic Systems Development Division, GPO James Wednesday, April 22 Morning 8:00 Coffee with Council & GPO Staff Plaza Level 8:30-12:00 Depository Library Council Working Session Draft Recommendations and Action Items Roanoke 8:30-10:00 Selected Models of Depository Management * John W. Graham, Head, Public Documents & Patents, Public Library of Cincinnati & Hamilton County * Mary Jane Ledvina, Head, Government Documents/Microforms, Louisiana State University * Nan L. Myers, Government Documents Librarian, Wichita State University * Coleen Parmer, Head, Government Documents, Bowling Green State University Farragut 8:30-10:00 Understanding Patent and Trademark Basics for Better Referrals * Martha C. Sneed, Manager, Patent & Trademark Depository Library Program, U.S. Patent & Trademark Office Decatur 8:30-10:00 Department of Energy Information Bridge * Kathleen Chambers, Product Manager, Office of Scientific & Technical Information, U.S. Department of Energy * Dr. Walter L. Warnick, Director, Office of Scientific and Technical Information, U.S. Department of Energy James 8:30-10:00 Talk Tables Designing Your Government Document Home Page for Your Community's Needs * Ginny Hopcroft, Government Documents Librarian, Bowdoin College Planning Like It's (ALA) 1999: Government Resources for Citizen Participation, Advocacy, and Education * Robert A. Hinton, Reference/Documents Librarian, Indiana University-Purdue University, Indianapolis Rappahannock 8:30-10:00 FDLP/ERIC Digital Library Pilot Project * Blane Dessy, Director, National Library of Education * John A. Hearty, Director, Reference Services Business Development Division, OCLC * George D. Barnum, LPS, GPO Dewey 10:00 Break 10:00-11:00 LPS Tour GPO 10:00-11:00 Tour of the Ralph Bunche Library STATE 10:00-11:00 Patent Public Search Room Tour *PTO 10:00-11:00 National Digital Library Demonstration LC 10:30-12:00 Office of the Federal Register and Its Publications * Ann Maso, Writer/Editor, Office of the Federal Register Dewey 10:30-12:00 GIS Software, Applications, and Management * Donna P. Koepp, Head, Government Documents Library, University of Kansas * Julia F. Wallace, Head, Government Publications, University of Minnesota * Brent Allison, Head, John R. Borchert Map Library, University of Minnesota * Ridley R. Kessler, Jr., Documents Librarian, University of North Carolina, Chapel Hill * Barbara Levergood, Electronic Documents Librarian, University of North Carolina, Chapel Hill * John S. Walters, Head, Government Documents, Utah State University Farragut 10:30-12:00 Talk Tables AskLPS (demonstration) * Joseph P. Paskoski, LPS, GPO Senate Bibliographies Project * Jack McGeachy, Documents Librarian, North Carolina State University Rappahannock 10:30-12:00 GPO Access Focus Group * T.C. Evans, EIDS, GPO, Facilitator James 10:30-12:00 Making Documents Reference Less Threatening: Training Non-Documents Staff * Cynthia Teague, Federal Documents Librarian, Michigan State University * TBA Decatur 12:00 Lunch Afternoon 2:00-5:00 Depository Library Council Working Session Roanoke 2:00-3:15 Federal Agency Update Session, Part III U.S. Geological Survey's New Products * Rea Mueller, Geographer, U.S. Geological Survey Environmental Protection Agency * Jonda C. Byrd, National Library Network Program Manager, Environmental Protection AGency National Labor Relations Board * David B. Parker, Director, Division of Information, National Labor Relations Board Farragut 2:00-3:15 U.S. Congressional Serial Set: Its History and Future * Virginia Saunders, Congressional Document Specialist, GPO * Robin Haun-Mohamed, LPS, GPO Decatur 2:00-3:15 Talk Tables Partnership Opportunities with GPO * George D. Barnum, LPS, GPO Web-based Library Instruction for Documents * Stephen A. Patrick, Head, Documents, Law & Maps, East Tennessee State University Rappahannock 2:00-3:15 NTIS/GPO Electronic Image Format Pilot Project * Kristin M. Vajs, Director, Office of Database Programs, National Technical Information Service * Sandy Schwalb, LPS, GPO * Linda M. Kennedy, Head, Government Documents, University of California, Davis * Duncan M. Aldrich, Head, Business & Government Information Center, University of Nevada, Reno James 2:00-3:15 GPO Access (demonstration): All Databases Part I: Introduction, Overview, and New Products * Terri R. Barnes, Management Analyst, EIDS, GPO * Vicki R. Amey, Management Analyst, EIDS, GPO Dewey I-II 2:00-3:00 LPS Tour GPO 2:00-3:00 Trademark Public Search Room Tour **PTO 2:00-3:00 Center for Legislative Archives Tour NARA 2:00-3:15 Federal Bulletin Board: Helpful Hints in Its Use * Catrena L. Hairston, Management Analyst, EIDS, GPO * James M. Mauldin, Publications Management Specialist, LPS, GPO Dewey III 3:15-3:45 Break 3:45-5:00 GPO Access (demonstration): All Databases Part II: How to Set Up "Train the Trainer" Sessions and Q & A * Terri R. Barnes, Management Analyst, EIDS, GPO * Vicki R. Amey, Management Analyst, EIDS, GPO Dewey I-II 3:45-5:00 Talk Tables Government Information Web Page Template * Cathy N. Hartman, Documents Librarian, University of North Texas * TBA Rappahannock 3:45-5:00 Documents Sales Service Focus Group Dewey III 3:45-5:00 GPO Access Focus Group * T.C. Evans, EIDS, GPO, Facilitator James 3:45-5:00 Federal Agency Update Session, Part IV Securities and Exchange Commission Including EDGAR * Margaret A. Favor, Filer Technical Support, Securities and Exchange Commission Department of Energy * Dr. Walter L. Warnick, Director, Office of Scientific and Technical Information, U.S. Department of Energy FarragutI 3:45-5:00 Assessment of Electronic Government Information Products: Update and Discussion * Woody Horton, Consultant, National Commission on Libraries and Information Science Decatur Thursday, April 23 Morning 8:00 Coffee with Council & GPO Staff Plaza Level 8:30 The Hill on the Net * Chris Casey, Technology Advisor, Democratic Technology & Communications, United States Senate Admiralty Ballroom 9:15 Out of the Basement: The Internet and Document Public Services * Grace A. York, Coordinator, Documents Center, University of Michigan 10:00 Break 10:30 Depository Library Council: Plenary Session Report of Draft Recommendations and Action Items (including audience response and comments) 12:00 Adjourn _____________________________ BEA: Bureau of Economic Analysis, 1441 L Street, NW, Washington, DC GPO: Government Printing Office, 732 North Capitol Street, NW, Washington, DC LC: Library of Congress, 101 Independence Avenue, SE, Madison Building, Washington, DC NARA: National Archives and Records Administration, 7th and Pennsylvania Avenue NW, Washington, DC *PTO: Patent Public Search Room, Crystal Plaza 3, 2021 South Clark Place, Arlington, VA **PTO: Trademark Public Search Room, 2900 Crystal Drive, 2nd floor, Arlington, VA STATE: Department of State, 2201 C Street, NW, Washington, DC Hotel Registration Form Washington National Airport Hilton * 2399 Jefferson Davis Highway Arlington, VA 22202 Phone: (703) 418-6800 or (800) HILTONS Fax: (703) 418-3763 ______________________________________________________________________ FEDERAL DEPOSITORY LIBRARY CONFERENCE & DEPOSITORY LIBRARY COUNCIL APRIL 20-23, 1998 ________________________________________________________________________ _____________________ Deadline for negotiated hotel room rate of $124.00: March 23, 1998 Please reserve accommodations for: Name: ___________________________________________________________ Address: ___________________________________________________________ City/State/Zip: ___________________________________________________________ Telephone: ___________________________________________________________ Sharing room with: ___________________________________________________________ Arrival date/time: _____________________________________ (check-in after 3:00 p.m.) Departure date/time: _____________________________________ (check-out by 1:00 p.m.) Select type room desired: ____Smoking ____Non-smoking ____Single (one person/one bed) ____Double (two people/one bed) ____Double (two people/two beds) ____Triple (three people/1-2 beds) ____Quad (four people/two beds) Requires handicap room (check one):____mobility ____hearing impaired visually impaired To guarantee your reservation, please indicate your credit card information below: ____American Express ____Visa ____MasterCard ____Discover ____Diners Club Card #: _______________________________________________________________________ Expiration date: ________________________________________________________________ Signature: __________________________________________________Date: ______________ REGISTER VIA THE WEB BY MARCH 27, 1998 www.access.gpo.gov/su_docs/dpos/98conreg.html Conference Registration Form PLEASE TYPE: Depository Library Number (if applicable): ____________________________________________ Name: ________________________________________________________________________ Institution: _____________________________________________________________________ Library Name: __________________________________________________________________ Address: ______________________________________________________________________ ______________________________________________________________________ City: ______________________________________State: ________ Zip ___________________ Phone: ________________________________________________________________________ Internet Address: ________________________________________________________________ ____I am new to U.S. Government documents (3 years or less) ____I am a first-time attendee ____I am a former Depository Library Council member ____Special needs (list):_________________________________________________________________ Library Type: ____Academic ____Public ____Law ____Other If you are unable to use the Web registration form, mail, fax, or e-mail this form to: Chief, Depository Services Fax: 202-512-1432 Library Programs Service (SLLD) smcgarr@gpo.gov U.S. Government Printing Office Washington, DC 20401