Administrative Notes Newsletter of the Federal Depository Library Program Vol. 19, no. 02 GP 3.16/3-2:19/02 January 15, 1998 Depository Services Update OUTREACH The 7th annual Federal Depository Library Conference and Spring meeting of the Depository Library Council to the Public Printer are scheduled for April 20-23 in Arlington, VA. A one-day meeting for Regional librarians will be held on April 19 at the University of Maryland. For the third year in a row, the conference hotel is the Washington National Airport Hilton in Arlington, VA. The preliminary agenda was announced in the December 15, 1997 Administrative Notes. Hotel and conference registration forms were also included. Again this year, there will be Web registration. The URL is: http://www.access.gpo.gov/su_docs/dpos/98conreg.html The 11th annual Interagency Depository Seminar is scheduled for May 27-June 3, 1998 in Washington, DC. The preliminary agenda was announced in the October 15 Administrative Notes. The registration and hotel information was also included. The deadline for registration is March 2. ADDRESS CHANGES The depository library Directory update, which was part of the 1997 Biennial Survey, will soon become a separate module available from the FDLP Administration web page. Depository libraries will be able to view Directory data on any library by keying in a depository number. Changes will only be accepted with the input of a library's password. This data is used to correct addresses for shipments as well as the "Locate Libraries" function on GPO's Web site, U.S. Fax Watch, and the Federal Depository Library Directory. SELF-STUDIES In March 1998, depository libraries last inspected in 1992 in the following states will be notified to submit a mandatory self-study: California, Florida, Georgia, Kansas, Kentucky, Missouri, Montana, Oregon, Pennsylvania, Texas, Washington, and Wisconsin. The due date for these self-studies will be June 15. 1997 BIENNIAL SURVEY On October 20, 1997, LPS mailed the Biennial Survey of Depository Libraries with a due date of December 1. All libraries were required to submit the mandatory survey via the World Wide Web. The regional librarians were very helpful in expediting the prompt return of the survey from those selectives under their purview. Two weeks after the deadline, GPO staff telephoned 50 librarians to remind them to submit the survey. The Web version was well received by those librarians with a graphical user interface on a computer workstation. Those libraries without an Internet connection or with only dial-in or Lynx capabilities had to locate a site with Web browser software for the survey to be accepted in the database. * Out of 1,366 depositories, 1159 or 85% returned the survey on time. Two weeks after the survey deadline, 3.6% still had not submitted the survey. Four weeks after the deadline, 1.4% of the surveys were outstanding. * Two small public library depositories relinquished depository status, preferring to rely on the Internet and selective purchases for government information. * Of the 1,255 or 93.3% of the libraries having an on-line catalog, 1,028 or 81.9% are accessible from the Internet. * Only 191 or 14.2% of the libraries report "hot linking" current bibliographic records for "Internet only" documents in the library's on-line catalog. 702 or 52% of the libraries plan to do so in the future. * 1,202 or 89.4% of the libraries report having Internet tools available at public access work stations, 54 or 4% plan to have Internet available within six months and 57 or 4.2% in one year. * 43 or 3.1% of the libraries have CD-ROM capability but do not select CD's; 22 or 1.6% select CD-ROMs but do not have CD-ROM capability; and six or .04% do not have CD-ROM capability nor select any CD's. * 723 or 53.8% of the libraries report that the person responsible for the depository collection has not attended the Federal Depository Conference, Depository Library Council, or the Interagency Depository Seminar in the last three years. * Only 270 or 20% of the libraries report active, ongoing promotion of the depository to the general public; 851 or 63.2% infrequent promotion, and 222 or 16.5% no promotion to the public. * 436 or 32.4% of the libraries charge a fee for printer paper, 387 or 28.7% for formatted floppy diskettes, 311 or 23.1% for fax services, and 723 or 53.6% no charge at all for these services.