ADMINISTRATIVE NOTES Newsletter of the Federal Depository Library Program Vol. 18, no. 03 GP 3.16/3-2:18/03 February 15, 1997 Spring 1997 Depository Library Council Meeting & Federal Depository Conference Agenda April 14 - 17, 1997 Washington National Airport Hilton 2399 Jefferson Davis Highway Arlington, Virginia Sunday, April 13 Afternoon Location 4:00-5:00 Orientation to the Depository Library Council and Federal Depository Library Conference This session is designed to acquaint first time attendees with how Council works and to preview Conference activities over the next 3+ days. * Sheila McGarr, Library Programs Service (LPS), GPO, Facilitator TBA 6:00 Informal pre-dinner get-together to network by food preference Hotel lobby Monday, April 14 Morning 8:00 Registration and Coffee with Council and GPO Staff Plaza Level 8:45 Welcome & Remarks * Jan Fryer, Council Chair * Michael F. DiMario, Public Printer Admiralty Ballroom 9:15 GPO Update * Wayne Kelley, Superintendent of Documents * Gil Baldwin, Chief, Library Division, Library Programs Service (LPS) * T.C. Evans, Assistant Director, Office of Electronic Information Dissemination Services (EIDS) * LPS Staff 10:00 Break 10:30 GPO Update (continued) 12:00 Working Lunch In order to foster networking, librarians are requested to lunch with other librarians from similar types of institutions. Afternoon 2:00-5:00 Depository Library Council Committee Reports and Recommendations for Council Action Roanoke 2:00-5:00 New Documents Librarians Informal session to answer questions from mundane to complex about depository issues. For new documents librarians or those who feel "new" to any aspect of depository librarianship. Veteran documents librarians from a variety of backgrounds plus GPO staff will be available. * Ann Miller, Acting Team Leader, Public Documents and Maps, Duke University, Facilitator * Cynthia Wolff, Acting Head, Government Publications and Maps, Northwestern University Decatur 2:00-5:00 GPO Access (Demonstration): All Databases * Terri Barnes, Management Analyst, EIDS * Vicki Ries, Management Analyst, EIDS Dewey I-II 2:00-4:00 STAT-USA/Internet Demonstration (For registration information, see p. 17) BEA 2:00-3:00 Patent Search Room Tour *PTO 2:00-3:00 LPS Tour GPO 2:00-3:00 Center for Legislative Archives Tour NARA 2:00-3:00 Pathway Services (Demonstration) * Lee Morey, Electronic Transition Staff (ETS), LPS Dewey III 2:00-3:15 To Be or Not To Be a Depository: Answering the Questions and Envisioning a Brighter Future * Diann Weatherly, Documents Reference Librarian, University of Alabama at Birmingham * Barbara Levergood, Electronic Documents Librarian, University of North Carolina, Chapel Hill * Anna Sylvan, GIS/Government Documents Librarian, St. Charles City-County Library District Farragut 3:00 Break 3:00-4:00 Topic and Speaker - TBA (To Be Announced) Dewey III 3:30-5:00 Managing the Depository Database: Some Opportunities With Shared Technology Part I: GPRD-Institutional and Statewide Benefits of an Internet Accessible Relational Database * Nan Myers, Government Documents Librarian and Cataloger, Wichita State University Part II: BDLD and GPO: Creating a Database of Fundamental Depository Information for Web Access by Depository Libraries * Thomas Tyler, Associate Director for Budget and Technical Planning, University of Denver Farragut 4:00-5:00 What is the Carrot? Incentives to be a Partner (Focus Group) * Duncan Aldrich, ETS, Facilitator Dewey III 5:30 Dinner with Council and GPO (Informal groups meet in hotel lobby) Tuesday, April 15 Morning 8:00 Coffee with Council & GPO Staff Plaza Level 8:30 Depository Library Council - Plenary Session Topics - TBA Admiralty Ballroom 10:00 Break 10:30 Depository Library Council - Plenary Session Topics - TBA Admiralty Ballroom 12:00 Working Lunch In order to foster networking, librarians are requested to lunch with other librarians from similar sized institutions Afternoon 2:00-5:00 Depository Library Council Working Session Committee Reports Other topics - TBA Roanoke 2:00-3:15 Federal Agency Update Session, Part I * Census Bureau John Kavaliunas, Assistant Chief, Marketing Services Office, Bureau of the Census * STAT-USA Ken Rogers, Director, STAT-USA, Economics and Statistics Administration * Small Business Administration John Ward, Writer/Editor, Office of Advocacy Decatur-Farragut 2:00-5:00 GPO Access (Demonstration): All Databases * Terri Barnes, Management Analyst, EIDS * Vicki Ries, Management Analyst, EIDS Dewey I-II 2:00-3:00 Trademark Public Search Room Tour **PTO 2:00-3:00 LPS Tour GPO 2:00-3:00 National Digital Library Demonstration LC 2:00-3:00 Patent Products on CD-ROM (Demonstration) * David Morrison, Fellowship Librarian, U.S. Patent and Trademark Office Dewey III 3:00-4:00 Tell Someone Who Cares: Creating Opportunities to Inform the World (Outside of Libraries) About Government Documents * Robert Hinton, Reference/Documents Librarian, Indiana University Purdue University Indianapolis Dewey III 3:30-5:00 Federal Agency Update Session, Part II * Federal Information Center Program Warren Snaider, Manager, General Services Administration * NASA and Information Dissemination on the Doorstep of the New Millennium Dr. Roger Launius, Chief Historian, National Aeronautics and Space Administration * National Criminal Justice Reference Service Anne Bolin, NCJRS Librarian Decatur-Farragut 4:00-5:00 Pathway Services (Demonstration) * Lee Morey, ETS Dewey III Wednesday, April 16 Morning 8:00 Coffee with Council & GPO Staff Plaza Level 8:30-12:00 Depository Library Council Working Session Draft Recommendations and Action Items Roanoke 8:30-10:00 Regional Program Innovative Uses of the WWW * Allen Bell, Systems Librarian, University of Texas, Arlington * Ann Marie Sanders, Depository Librarian, Library of Michigan * Thomas Tyler, Associate Director for Budget and Technical Planning, University of Denver * Saundra Williams, Head, Government Publications, University of Memphis Decatur- Farragut 8:30-10:00 Bibliographic Access to Electronic Resources: National Standards * Jean Hirons, Acting CONSER Coordinator, Library of Congress * Thomas Downing, Chief, Cataloging Branch, LPS * Wilfred Danielson, Cataloger, LPS * Eileen Seremeth, Cataloger, LPS * Steven Uthoff, Administrative Librarian, LPS Dewey I-II-III 10:00 Break 10:00-12:00 Federal Publishers Committee An opportunity to meet representatives from Federal agency publishers to find out about their latest techniques/practices in electronic information dissemination * Speakers - TBA Dewey I-II-III 10:00-11:00 Patent Public Search Room Tour *PTO 10:00-11:00 LPS Tour GPO 10:00-11:00 National Digital Library Demonstration LC 10:30-12:00 Regional Program Bibliographic Control in an Electronic FDLP: Problems, Practices, and Policies * Cynthia Wolff, Acting Head, Government Publications and Maps, Northwestern University * Carol Bednar, Government Documents Coordinator, California State University, Fullerton * Barbara Selby, Government Documents Librarian, University of Virginia * Arlene Weible, Periodicals and Government Documents Librarian, Willamette University Farragut 10:30-12:00 Digitizing Maps for Preservation * Elizabeth Mangan, Head, Technical Services Section, Geography & Map Division, Library of Congress * Mary Larsgaard, Assistant Head, Map and Imagery Laboratory, University of California, Santa Barbara Digital Preservation of Cartographic Materials: Historical Maps and Current Government Information * David Cobb, Head, Harvard Map Collection, Harvard University Decatur 12:00 Working Lunch In order to foster networking, librarians are requested to lunch with other librarians from the same geographic region Afternoon 2:00-5:00 Depository Library Council Working Session Roanoke 2:00-3:00 Regional Program Building Library-Agency Partnerships * Stuart Basefsky, Information Specialist, Cornell University * Gregory Lawrence, Government Information Librarian, Cornell University * James Horsfield, Chief, Research Support and Training Branch, Economic Research Service, U.S. Department of Agriculture Decatur 2:00-5:00 GPO Access (Demonstration): All Databases * Terri Barnes, Management Analyst, EIDS * Vicki Ries, Management Analyst, EIDS Dewey I-II 2:00-3:00 Trademark Public Search Room Tour **PTO 2:00-3:00 LPS Tour GPO 2:00-300 Center for Legislative Archives Tour NARA 2:00-3:00 Pathway Services (Demonstration) * Lee Morey, ETS Dewey III 2:00-3:00 Designing Web Pages for Depositories * Jennifer McMullen, Government Publications Associate, College of Wooster * Rosalind Tedford, Government Documents Assistant, Wake Forest University Farragut 3:00-5:00 Regional Service Strategies: Planning Session * Daniel Barkley, Government Information Librarian, University of New Mexico * Ridley Kessler, Government Documents Librarian, University of North Carolina at Chapel Hill Dewey III 3:15-5:00 Preservation Is Common Sense: Practical Tips for Government Document Collections * Julie Arnott, Manager, Preservation Services, SOLINET * Thomas Clareson, AMIGOS Preservation Service Manager Decatur- Farragut Thursday, April 17 Morning 8:00 Coffee with Council & GPO Staff Plaza Level 8:30 Preservation Planning for Permanent Public Access * Irene Schubert, Acting Chief, Preservation Reformatting Division, Library of Congress * Dr. Kenneth Thibodeau, Director, Center for Electronic Records, National Archives and Records Administration Admiralty Ballroom 9:15 Permanent Access Partners * Colleen Hope, Director, Office of Public Communication, U.S. Department of State * John Shuler, Head, Documents Department, University of Illinois at Chicago * Duncan Aldrich, ETS 10:00 Break 10:30 Depository Library Council - Plenary Session Report of Draft Recommendations and Action Items (including audience response and comments) 12:00 Adjourn BEA: 1441 L Street, NW, Washington, DC GPO: 732 North Capitol Street, NW, Washington, DC LC: 101 Independence Avenue, SE, Madison Building, Washington, DC NARA: 7th and Pennsylvania Avenue NW, Washington, DC *PTO: Patent Public Search Room, Crystal Plaza 3, 2021 South Clark Place, Arlington, VA **PTO: Trademark Public Search Room, 2900 Crystal Drive, 2nd floor, Arlington, VA