From lpsmail@access.digex.net Sat Oct 19 10:17:50 1996
Date: Fri, 18 Oct 1996 17:49:10 -0500
From: Shipment <lpsmail@access.digex.net>
Reply-To: Discussion of Government Document Issues <GOVDOC-L@PSUVM.BITNET>
To: Multiple recipients of list GOVDOC-L <GOVDOC-L@PSUVM>
Subject: SELF-STUDY DOCUMENT PUBLISHED; MAY REPLACE INSPECTION

       THE MESSAGE BELOW IS FROM ADMINISTRATIVE NOTES,
VOL. 17, #15 (Oct. 25, 1996)


SELF-STUDY DOCUMENT PUBLISHED: MAY REPLACE ON-SITE INSPECTION

TEMPLATE AVAILABLE ON WEB AND FEDERAL BULLETIN BOARD

        The  Self-Study of a Federal Depository Library,  issued as
Federal Depository Library Manual Supplement 3, was published in
September.  It was shipped to all depository libraries on shipping list
97-0004-P, dated 10/3/96, under SuDocs class GP 3.29:D 44/993/Supp.3, item
0556-C.  The self-study was developed as a component of GPO s inspection
of each depository library s Federal documents operation  where need is
indicated  under 44 U.S.C. 1909.  Using the self-study, depositories will
perform a mandatory self-evaluation that, in some cases, may replace an
on-site inspection.

        Each calendar quarter, the Library Programs Service (LPS)
depository library inspectors will request self-studies from a group of
libraries in chronological order from the date of last inspection.  During
the next three months, depository librarians whose Federal documents
operation was last examined in 1989 and 1990 will receive a letter
requesting that a self-study be supplied by the due date in the
notification letter.  Libraries in the following states will be informed:

                Alaska
                Alabama
                American Samoa
                Arkansas
                California             Guam
                Hawaii
                Nebraska
                New Jersey
                Nevada
                North Carolina
                Northern Marianas
                Oklahoma
                Rhode Island, and
                Texas.

        By mid-1997, libraries last inspected in 1991 in the following
states will be informed:

                Idaho
                Illinois
                Louisiana
                Massachusetts
                Minnesota
                New York
                Tennessee
                Utah, and
                Wyoming.

        Each depository will provide a copy of the completed self-study to
both LPS and to the Regional library.  LPS will determine whether an
on-site inspection is warranted based on the self-study, follow-up
questions, consultation with the Regional library, and specific criteria
including recent staff and facility changes, results of prior inspections,
and, if applicable, any complaints from depository library users.

        Electronic transmission of the self-study to LPS is preferred.
The template resides on GPO s World Wide Web site.  The URL is:

<http://www.access.gpo.gov/su_docs/dpos/selfstud.h tml>.

        This form is also available in ASCII text via the Federal Bulletin
Board by:

                dial-in on:     (202) 512-1387;

                telnet to: <fedbbs.access.gpo.gov>;

                or FTP to:
<ftp://fedbbs.access.gpo.gov/gpo_bbs/guidline/self stud.txt>.