From lpsmail@access.digex.netMon Jan 22 09:41:47 1996 Date: Sat, 20 Jan 1996 13:02:04 -0800 From: Shipment Reply to: Discussion of Government Document Issues To: Multiple recipients of list GOVDOC-L Subject: ADNOTES: UPDATE, DEPOSITORY ADMINISTRATION & DISTRIBUTION THE MESSAGE BELOW IS FROM ADMINISTRATIVE NOTES, VOL. 17, #02 (Jan. 15, 1996). DEPOSITORY ADMINISTRATION BRANCH & DEPOSITORY DISTRIBUTION DIVISION UPDATE [The following text was presented at the ALA Midwinter Meeting, GODORT, 1/20/96.] U.S. FAXWATCH Librarians' response to the U.S. FAXWATCH system continues to be positive. Just a reminder, only shipping lists produced after Sept. 1, 1995 will be loaded onto the system. Each shipping list is retained on the system for 60 days and then off-loaded. The separates are placed on the system well before they arrive in the shipment boxes. The telephone number for the U.S. FAXWATCH is (202) 512-1716. NEW ITEM SURVEY A new item survey, associated with Shipping List 96-0092-P, will be distributed the week ending January 19, 1996. We are surveying for electronic products from the Library of Congress and for Braille publications from the Labor Department. The survey due date is February 16, 1996. CHANGES DUE TO TRANSITION PLAN As the Depository Administration Branch begins the transition toward the electronic depository as outlined in the Electronic Federal Depository Library Program Transition Plan, FY 1996-FY 1998 (Administrative Notes, v. 16, no. 18, Dec. 29, 1995), several projects and procedures have been identified as candidates for termination. By discontinuing these efforts, LPS staff will be able to concentrate on the changes that are expected to occur in the next several months. The item number break out project as recommended in the April 30, 1994 Item Selection Process Report (Administrative Notes, v. 15, no. 6) will cease as of February 1, 1996. New Superintendent of Documents classification numbers will be established only for serials, series, and category classes as needed. To the greatest extent possible, other new publications received and processed by LPS will be classed under existing class stems. Staff will focus primarily on ceased or merged publications and agencies and on eliminating their item numbers and titles from the List of Classes. Responding to classification inquiries from depository libraries will also be greatly curtailed. Staff resources will be diverted to processing the classification backlog before electronic conversion processes begin. SCANNING TEST IN PROGRESS In connection with the electronic conversion process, 45 paper publications have been identified and submitted to the GPO Production Department for conversion to an electronic format. This project includes publications traditionally distributed in microfiche and paper, and the titles were chosen to cover the many types of publications distributed through the Federal Depository Library Program. For other information or questions about the Depository Administration Branch, please contact Robin Haun-Mohamed at (202) 512-1071, fax: (202) 512-1636, email: chiefdab@access.digex.net SNOW CLOSES THE DISTRIBUTION LINE Distribution's Lighted Bin System closed down for the week ending January 12, 1996 because of the government closure due to snowstorms in the Washington, DC area. Paper and electronic shipments resumed January 16, 1996. CLAIMS FULFILLMENT LPS has contracted out the paper claim fulfillment operation. All claims for paper and separate titles will be packaged and shipped by the DDD Company. DDD began handling claims for publications on all paper and separate shipping lists beginning with lists dated December 1, 1995. Libraries should continue to mail or fax their claims to LPS at (202) 512-1429. Staff in the Distribution Division will batch the claims in shipping list number sequence and send them to the contractor. LPS personnel will continue to be responsible for answering any questions or inquiries regarding claims. If you have any questions concerning this matter, please contact Carl Redd, Chief, Depository Distribution Division, at (202) 512-1014.