Staff Manual: College Work Study

Revised 06/01.


The University Library offers a wide variety of temporary hourly positions to College Work Study (CWS) students.

The CWS Program is a federally funded student financial aid program that provides funds to pay student wages. The program is administered according to federal guidelines by the Student Employment Office. It is important to note that the CWS Program is designed to create additional employment opportunities for students.

Award Periods and Scheduling Arrangements

There are two award periods each academic year, one covering the Fall and Winter terms and one covering the Spring-Summer term.

CWS employees may work:

  • Up to 29 hours per week during the Fall-Winter and Spring-Summer award periods, and
  • Up to 40 hours per week during periods between September and May when classes are not in session, such as the holiday break between terms.

Note: Actual work hours depend on the student's award, hourly pay rate, and employer's need for assistance. An effort should be made to extend the student's work hours through the end of the award period, without exceeding the amount of the award.

Work Load Formula

The following formula determines the number of hours that a CWS student employee can work in an award period:

Amount of award
divided by
student hourly wage
total number of hours the student can work.

The following additional calculation determines the number of hours that the student can work each week:

Total number of hours the student can work
divided by
number of weeks the student will be available
number of hours per week.


$1000.00 / $6.25 = 160 total hours
160 / 13 weeks = 12.3 hours per week

The following points speak to questions that are frequently asked about CWS appointments:

  • A student who does not exhaust his/her Fall term award may apply the balance to his/her Winter-term award, thereby fulfilling the Fall-term commitment and receiving the full amount of assistance granted for the award period.
  • A student who does not exhaust his/her award by the end of his/her award period loses the balance of the award.
  • A student with a full two-term award is allowed to work during inter-session periods. For example, a student holding a Fall-Winter award may work during Christmas-New Year break. However, because CWS only provides funding when classes are in session, 100% of the student’s pay will come from the unit’s budget.
  • A supervisor who exhausts a student's award amount before the end of an award period has the option of either terminating the student's employment or paying 100% of the student's wages. In addition, employees who exhaust their awards and continue to work as non-CWS employees do not jeopardize their chances of receiving future CWS awards.
  • A CWS employee may hold more than one CWS job at a time provided the total number of hours worked for all CWS jobs each week does not exceed the maximum allowed (see Work Load Formula).
  • A CWS employee may terminate one CWS job and begin another in accordance with any mutually satisfactory agreement that has been arranged with his/her employer before or during the course of employment. Hiring for a new position is accomplished in the same manner as hiring for the original job.
Page maintained by Richard L Schrader
Last modified: 05/08/2009