Fine Arts Reserves Requests

For all History of Art Courses.

Send questions or requests to

Add the Library Reserves Tool in CTools!

Course Reserve Guidelines 

Recommended Reserve Request Due Dates:

  • Winter term: submit by 11/15
  • Spring term: submit by 03/01
  • Summer term: submit by 05/01
  • Fall term: submit by 07/01

The Fine Arts Library provides reserves service for History of Art courses 300 level and above as well as first-year seminars. Contact University Reserves for other History of Art classes.

Only an instructor or a designated proxy may request course reserves.

Items will be taken off reserve during the semester only at the request of the instructor. All items will be taken off reserve following the last day of examinations.

Reference books and cannot be placed on reserve. Individual journal articles from bound journals should be made available through electronic reserve or photocopied and placed on closed reserve.

Photocopied materials must be placed on reserve at the circulation desk (not left in the reading room) in order to ensure that items are not stolen.

Instructor personal copies will be security taped and kept behind the circulation desk on closed reserve unless other arrangements are made.

The library will purchase materials not owned by the University Library system as quickly as possible. Advanced notice is appreciated.

Limited space in our reserve reading room necessitates a limit of 50 books per course.

How to Request Reserves 

  • Complete and accurate information will result in quicker processing.
  • Please remember to include the course name and number with your request.
  • Reserve lists will be processed in the order they are received.
  • During peak periods (such as the beginning of the semester) extra time may be needed.
  • Please indicate a "date needed by" if known, especially for material needed quickly or at the beginning of the semester.
  • Electronic reserves, items not owned by the University Library, or items needing to be recalled will take longer to be placed on reserve.

1. Submit Reserve Requests by using our online form and selecting Fine Arts Library

2. Submit Reserve Requests by E-Mail to

Please include your name as well as the course name and number.
Indicate any readings you would like to have on Electronic Reserve or other special instructions.

3. Bring books or articles to the Fine Arts Library circulation desk.

Include a note indicating the course number and instructor name.
Please include full citations (and preferably the title and copyright pages) with any photocopied materials you submit.

4. Drop off your reserve list at the Fine Arts Library circulation desk.

Reserve Types

Open reserves

Reserve books are grouped by course and shelved in the reserve/current journal reading room.

Reserve books may be browsed in the reading room or discharged for use outside of the library (overnight if checked out within one hour of closing).

Books will circulate for 2 hours unless the instructor requests otherwise (library-use only and 4 hours are also available).

Occasionally, a book may be marked for "Library Use Only" by staff.

Limited space in our reserve reading room necessitates a limit of 50 books per course.

Closed reserves

Journal articles as well as books from the Fine Arts Library special collections must be kept on reserve behind the circulation desk.

Other items usually placed on closed reserve include Coursepacks, CD-Roms, other alternative media, and instructor personal copies.

Items on closed reserve may be used for two hours within the library.

Electronic Reserves

Electronic readings such as journal articles and book chapters are managed by individual instructor via the course CTools site. For assistance in saving material into CTools, you can contact ScholarSpace at the Graduate Library or contact campus CTools help. 

7FAST, the Library's document delivery service, can provide electronic copies of library material. This service is free for faculty. 


Page maintained by Stephen J Griffes
Last modified: 04/21/2016