Help using the Library for UM Faculty, Staff and Students

General FAQ  |  Reserving Material  |  Borrowing Privileges

 


General FAQ:

Where can I find books and journals?

Where is the Health Sciences Remote Shelving (HSRS) Facility? Can I go there myself?

What groups are considered UM Affiliates?

How do I make an appointment for help with research?

I would like to arrange to have an in-depth literature search performed for me; how can I do this?

I am new to the university and I would like to activate my card with within a week of my appointment; where can I go to do this?

Does the Library have any rooms for teaching or giving presentations available by reservation for staff/faculty?

Where should I direct additional questions or comments?


Reserving Material

How can I get books or journals that will be stored in the Health Sciences Remote Shelving Facility?

What document delivery services are available?

How do I place an item on reserve?

When I want to borrow a book from a UM Library, what documentation will I be asked to present?

How long does the Taubman Library allow its materials to circulate?

Where should I return items I have borrowed from THL?

Can I drop off books and videos at Taubman Health Sciences Library?

What about items that are on Reserves?

I have lost a book that I borrowed from the Taubman Health Sciences Library; what happens now?

I need to use a book that is currently checked out from the Library; how do I place a recall request?

From the patron's point of view, what happens when a book is recalled?

How do I renew a book that I currently have checked out?


Borrowing Privileges

I'm a staff/faculty member, and I'd like to get borrowing privileges for my spouse/significant other; can this be done, and how?

How can a faculty member set up a faculty borrowing proxy account for an assistant, and what are the conditions?

I'm a Visiting Scholar at UM; how can I obtain borrowing privileges at the Library?

I'm a temporary staff member; am I eligible for borrowing privileges?

I'm a Graduate Student Instructor; does this enhance my borrowing privileges?

I'm a Doctoral Candidate who has fulfilled all requirements except the completion of my dissertation; how long will I retain borrowing privileges?


 

Where can I find books and journals?Return to top

  • Digital content (e.g. e-books and full text journals) can be accessed via Mirlyn.
  • Reserves items and a small reference collection are located in the Library and are available upon request.
  • All other print books and journals have been relocated to the Health Sciences Remote Shelving Facility and must be requested.

 

Where is the Health Sciences Remote Shelving (HSRS) Facility? Can I go there myself?Return to top

  • HSRS is located off campus and is open only to MLibrary staff.

 

How can I get books or journals that will be stored in the Health Sciences Remote Shelving Facility?Return to top

UM Affiliates:

  1. Use 7FAST to request journal articles, book chapters, or books. There will be a charge for Undergraduates. University of Michigan Faculty, Staff and Graduate Students can use the service free of charge.

  2. Use the Get This feature in Mirlyn to request delivery of books to a campus library. (This option is currently not available for journal volumes.)

  3. Fill out the Material Request for Visitors to request delivery of books or journals to a campus library.

General public:

  • If you are visiting the University of Michigan, you can request library materials be held for you to use onsite at the location of your choice.

 

What groups are considered UM affiliates? Return to top

  • Students
  • Faculty or staff
  • Spouse or significant other of a U-M faculty or staff member
  • Faculty proxies
  • Visiting Scholars

 

When I want to borrow a book from a UM Library, what documentation will I be asked to present? Return to top

  • A borrowing card with a machine-readable barcode
  • Faculty, staff, and currently registered U-M students may have their M-Card activated at any University Library circulation desk.

 

I am a new faculty member/staff member/student, and I would like to activate my card with within a week of my appointment/enrollment; where can I go to do this? Return to top

 

I'm a Graduate Student Instructor; does this enhance my borrowing privileges? Return to top

  • GSIs with current appointments and Research Assistants with a GEO contract are eligible for faculty-level borrowing privileges.

 

I'm a Doctoral Candidate who has fulfilled all requirements except the completion of my dissertation; how long will I retain borrowing privileges? Return to top

  • Up to two years from your most recent enrollment or until receipt of your degree, whichever comes first.
  • Rackham students on detached study may also have library privileges extended to the extent of their leave as registered with the Rackham Graduate School.
  • These extensions can only be made at the Graduate Library Circulation Desk.

 

I'm a temporary staff member; am I eligible for borrowing privileges? Return to top

 

I'm a faculty/staff member, and I'd like to get borrowing privileges for my spouse/significant other; can this be done, and how? Return to top

  • Yes. To be eligible, you must have a faculty level position or a regular staff appointment at a 50% level or greater.
  • Borrowing privileges are good for one year, renewable annually, or for the duration of your appointment, if less than one year.
  • The spouse or significant other is responsible for any circulation activity occurring on the card including payment for all books or other library material that may be lost while charged to the card.
  • Unless a title has more limited circulation, loan periods will be three weeks. Number of books that may be charged is unlimited, although number of renewals may vary among the libraries.
  • Spouse/significant other borrowing applications are available at the Graduate Library North Circulation Desk or online (NB: link to pdf file; 90 kb).

 

How can a faculty member set up a faculty borrowing proxy account for an assistant, and what are the conditions? Return to top

  • Borrowing by proxy provides borrowing privileges to individuals working for or with a U-M faculty member who has a permanent teaching appointment.
  • This card is issued only upon written authorization of the faculty member and, although the proxy carries the library card, the sponsoring faculty member is wholly responsible for all materials borrowed in his or her name.
  • The borrowing privileges of both the sponsoring faculty and the proxy will be suspended if the proxy card is delinquent.

The faculty member assumes full responsibility including:

  • Prompt communication with the proxy regarding all notices and correspondence.
  • Return or renewal of books on due date.
  • Immediate return of books that are recalled for use by other borrowers.
  • Payment for all library materials that may be lost while charged to the proxy.
  • Written notification if a proxy is to be revoked or canceled before the expiration date.

Proxy cards are issued for no more than one year at a time and must be renewed each year. Applications are available online (N.B.: link to pdf file; 78 kb).

 

I'm a Visiting Scholar at UM; how can I obtain borrowing privileges at the Library? Return to top

  • The University Library provides privileges to borrow from its collections to scholars who have been invited to the U-M campus to participate in research or instructional activities.
  • All other visitors who do not have this invited status should refer to the FAQ for the General Public.
  • Visiting scholars should be issued an M-Card through their sponsoring department and need to fill out an application, which must be signed by your Dean, Director, or Department Chair.
  • This application is available online (NB: link to pdf file; 96 kb). It can submitted by email, fax, or at the Circulation Desks at the Graduate Library or the Art, Architecture & Engineering Library.

Borrowing privileges are good for one year, renewable annually, or for the duration of the visit or program if less than one year.

 

How long does the Taubman Library allow its materials to circulate? Return to top

The Taubman Health Sciences Library provides the following loan periods for all registered borrowers:

  • Journals: Building use only; journal volumes do not circulate.
  • Books: 8 weeks (3 weeks for undergraduate students) - recalls can shorten the loan period to as little as three weeks, depending on the timing (please note the new recall due date on your recall notice)

 

Where should I return items I have borrowed from THL? Return to top

  • Any library in the system (this also includes the UM Flint Thompson Library)
  • Note: This does not include reserve materials, which must be returned to the lending library.

 

Can I drop off books and videos at Taubman Health Sciences Library?Return to top

Yes, materials from any University Library can be dropped off when the Library is open.  When the Library is closed, you may one of the following dropboxes:

External Campuses
North Campus
Circular driveway off Murfin Drive, located between Walgreens Drama Center and Pierpoint Commons

Central Campus
Shapiro Library
Hatcher Graduate Library

Internal Dropboxes
Medical Campus
UMHS "triangle", i.e., the second-floor intersection where the Towsley Center, UH South (formerly the Neuroscience Hospital) and the main U-M Hospital intersect. (Map)  If you have additional questions, please contact us at 734-764-1210 or thlibrary@umich.edu.

North Campus
Art, Architecture, and Engineering Library
MLibrary @ NCRC
Music Library

Central Campus
Fine Arts Library
Hatcher Graduate Library
Shapiro Library

 

What about items that are on Reserves?Return to top

  • Fall 2015 Reserves items are available at the Taubman Health Sciences Library.
  • U-M faculty who are teaching courses in the Medical School, College of Pharmacy, or Schools of Public Health, Nursing, or Dentistry, should consult the THL Reserves FAQ

 

I have lost a book that I borrowed from Library; what happens now? Return to top

  • You will be charged the replacement cost of the item, a processing fee of $50, and any applicable recall or reserve fines.
  • The cost of the book will be based on its replacement by a new copy of the identical work, or its equivalent current edition, as determined by THL staff.
  • If the work is out of print, THL staff may, at their discretion, elect to charge a flat replacement fee of $100 per item.
  • Binding fees, if appropriate, will also be assessed.

 

I need to use a print book that is currently checked out from the Library; how do I place a recall request? Return to top

The easiest way is in Mirlyn:

  • Log in and search/locate the items of interest.
  • A "Get This" button will appear if it can be held or recalled.
  • If the item is currently available, clicking on "Get This" will initiate a Library-to-Library delivery of your requested item.
  • If the item is checked out, clicking on "Get This" will place a recall on it.

You can also ask Circulation Services for assistance. Submit your requests to us via e-mail (send to TMLCirculation@umich.edu) or call us at 764-1210.

All borrowers are guaranteed the use of a library book for a minimum of three weeks, so the book may not be returned immediately.

PLEASE NOTE: Library policy forbids releasing information about what other borrowers have borrowed or requested.

 

From the patron's point of view, what happens when a book is recalled? Return to top

  • The borrower will receive a recall notice via e-mail.
  • The recalled book is now due on the date listed after NEW DUE DATE in the email, regardless of the date stamped in the back of the book.
  • Borrowing privileges are suspended if a recalled item is not returned by the new recall due date and a fine of $2.00 per day per item is assessed to students who do not return a recalled book by the new date. There is no grace period.

 

How do I renew a book that I currently have checked out? Return to top

  • Log in to Mirlyn and click on "My Account"
  • You can also ask Information Services, via email: TMLCirculation@umich.edu. Forward the courtesy or overdue notice you received (as long as it is not a final or recall notice), or call us at 764-1210. 
  • Books and journals can be renewed six times, unless requested by another borrower.
  • We cannot renew items that are currently on course reserves with a short-term loan.
  • We cannot renew items for borrowers whose privileges have expired or been blocked.
  • If your books have reached their renewal limit and you need them longer, please contact us. Our staff will respond during regular business hours (Monday-Friday, 8am-5pm).

 

Does the Library have any rooms for teaching or giving presentations available by reservation? Return to top

On April 1st, 2015, the Taubman Library Learning Center, located at room 2802, Medical Science II, was returned to the Medical School for their use.  Instructional locations are available elsewhere on campus:

 

How do I make an appointment for help with research? Return to top

Consult our list of Informationists for the appropriate person to help with your search.

 

I would like to arrange to have an in-depth literature search performed for me; how can I do this? Return to top

 

What document delivery services are available? Return to top

  • 7FAST: Makes copies of materials owned by the University Library. Free to Faculty, staff and Graduate Students, but charges $3.75 per request to Undergraduate Students.
  • Interlibrary Loan: Obtains copies of materials not owned by our Library system. Free to all U-M affiliates.

 

Where should I direct additional questions or comments?Return to top

Our email address is thlibrary@umich.edu.

Page maintained by Chase Masters
Last modified: 08/13/2015