NSF Division of Astronomical Sciences - DMP Guidelines

From the document Directorate of Mathematical and Physical Sciences Division of Astronomical Sciences (AST) Advice to PIs on Data Management Plans:

This short document provides guidelines that appear to be most helpful for AST proposers in developing the content of their DMP. We emphasize that these are guidelines that seem most appropriate for AST; the contents of the DMP are subject to the standard merit review process by panels and/or ad-hoc reviewers, and proposers should write the DMP with this merit review in mind.

The following five items are listed in the same order as those in the revised PAPPG. Examples are given to help guide the Astronomy community, but these guidelines are not intended to replace the guidance given in the PAPPG. In other words if there is conflict, the PAPPG will take precedence.

  1. Products of the Research. Describe the types of data and products that will be generated in the research, such as images of astronomical objects, spectra, data tables, time series, theoretical formalisms, computational strategies, software, and curriculum materials.
  2. Data Format. Describe the format in which the data or products are stored (e.g., ASCII, html, FITS, VO- compliant tables, XML files, etc.). Include a description of the metadata that will make the actual data products useful to the general researcher. Where data are stored in unusual or not generally accessible formats, explain how the data may be converted to a more accessible format or otherwise made available to interested parties. In general, solutions and remedies should be provided.
  3. Access to Data and Data Sharing Practices and Policies. “Access to data” refers to data made accessible without explicit request from the interested party, for example those posted on a website or made available to a public database. Describe your plans, if any, for providing such general access to data, including websites maintained by your research group, and direct contributions to public databases. If maintenance of a web site or database is the direct responsibility of your group, provide information about the period of time the web site or data base is expected to be maintained. Note that data taken at national or private observatories may be accessible through public archives (perhaps after a standard proprietary period). Various forms of data (e.g., FITS images and tables, other data tables) also may be deposited with published articles in the AAS journals and other journals. Particular attention should be paid to data sets that are products of well-defined surveys. Also describe your practice or policies regarding the release of data for access, for example whether data are posted before or after formal publication. “Data sharing” refers to the release of data in response to a specific request from an interested party. Describe your policies for data sharing, including where applicable provisions for protection of privacy, confidentiality, intellectual property, national security, or other rights or requirements.
  4. Policies for Re-Use, Re-Distribution, and Production of Derivatives. Describe your policies regarding the use of data provided via general access or sharing. For example, if you plan to provide data and images on your website, will the website contain disclaimers, or conditions regarding the use of the data in other publications or products? If the data or products (e.g., images) are copyrighted (by a journal, for example), how will this be noted on the website?
  5. Archiving of Data. Describe whether and how data will be archived and how preservation of access will be handled. If the data will be archived by a third party (e.g., national observatory or journal), please refer to their preservation plans if available.

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Last modified: 01/04/2011