ALEPH Item Process Status Codes used for Preservation, Conservation, and Digital Conversion

                                 

Any library public service desk may contact Shannon Zachary x3-6980 (or the person(s) listed next to the meaning for each processing code) with queries about any code on this list *except* PB, RP, PR, PRESV

Generally speaking: if an item has a Bindery Prep, Pamphlet Binding, or Mass D code (the book is sent off campus to an outside vendor for treatment) on it and the update date is less than 4 weeks old, send the patron to ILL or electronic resourses (it is likely to be 3 to 8 weeks before the item is back on the shelf). If the update date is more than 4 weeks old, we or the receiving unit may be able to snag it as it returns and put it on hold for the patron.

Book Repair items remain on campus and usually we can locate and rush the item.

Process Status Code

OPAC Display

Meaning

The following codes designate books sent to Bindery Preparations or to Book Repair, and are added by the sending library:

BD

At Bindery

sent to Bindery Prep (Contact: John x4-5282)

BP

At Bindery

sent to Pamphlet Binding (Contact: John x4-5282)

BR

At Book Repair

sent to Book Repair (Contact: Norm x3-2446)

The following codes may be used by library units to designate books pulled to a local staff area for action:
(Contact the owning library's local tech processing staff)

PB

Pulled for Binding

unit designates how used

RP

Being Repaired. Ask Staff

unit designates how used

The following codes are for internal use by Preservation/Conservation staff only:

BT

In Transit from Bindery

"CopyCovers" checked in from bindery and in transit back to library (Contact: John x4-5282)

PK

At Bindery

“CopyCovers” processed and sent to commercial bindery (Contact: John x4-5282)

PM

At Bindery

pamphlets processed and sent to commercial bindery (Contact: John x4-5282)

PT

In Transit from Bindery

pamphlets checked in from bindery and in transit back to library (Contact: John x4-5282)

DA

 

DS

Sent for Deacidification

 

Sent for Dacidification

volumes which will be sent for deacification from issuing library. Indicates that item is still at Book Repair. (Contact: Joseph x5-6848)

 

This code is only for internal use by the deacidification unit and indicates that an item is in process at the vendor.

BX

At Book Repair volumes for which a pizza box will be made (Contact: Joseph x5-6848)

ST

At Book Repair volumes sent to Book Repair or Bindery Preparations which will be staplebound inhouse (Contact: Jeff x3-2446)

PR

In Preservation

volumes in Digital Conversion work flow. Generally unavailable, order thru ILL. (Contact: Lara x6-2289)

The following codes are for internal use by Special Collections and
 Preservation/Conservation staff:

   

CX

Sent for Conservation  

CY

On loan to Conservation  

CZ

Returned from Conservation  

Additionally, anything with a sub-library location of “PRESV”- Check the shelf, if it is not on the shelf, it is unavailable and should be ordered through ILL.

                                                        

 

Page maintained by Joseph Pratt
Last modified: 07/07/2014