Miscellaneous

General & Miscellaneous

General
- A meeting was held to plan how to bring the Making of American foldouts online. The focus was on the metadata, as the digitization work is well under way. A four step plan was established that includes creation of database of DLPS IDs by the end of September, extracting bibliographic info from MOA to put in Image Services records by the end of October, augmenting the Image Services database with encoded text metadata by January or the end of MOA, which ever is latest, and modifying text class to support external references. (July)
- The Library's "Security" committee (including Price-Wilkin) began meeting. In August, we met with Jonathan Alger and Dan Sharphorn from the General Counsel's Office with regard to the legal parameters in which the issue of unauthenticated access to Library workstations is situated. (July)
- Price-Wilkin, Stephenson, and Bonn participated in interviews for the new Head of Reformatting and Replacement Services in the Preservation Dept. (July)
External (Intralibrary and Inter-institutional) Cooperation (see also DLPD)
- Price-Wilkin met (and discussed digital library activities) with a congressional staff member (associated primarily with NSF and related activities) and UM's Washington representative. (July)
- Price-Wilkin, working with other UM Security Architecture Task Force members, produced recommendations for a review of relevant existing UM policies.
- Price-Wilkin met with Nancy Kushigian (UC Davis) regarding a talk in an ongoing CDL series (to be given in November).
- Price-Wilkin discussed issues of Unicode support (for Thai) with John Campbell of AAS (for the Bibliography of Asian Studies). (July)
- Stephenson drafted a proposal outlining DLPS interest in participating in the DLF metadata exposure and metadata harvesting initiatives. (July)
- Stephenson was approached by the Mellon Foundation to survey image management and access systems on behalf of the Foundation. A proposal was drafted and accepted by the Foundation, and work is underway on a report. Sheppard is assisting. (July)
Other New and Developing Activities (see also DLPD)
- Price-Wilkin met with Longstreth to discuss strategies (and possible support for) for supporting geospatial information in a broad, cooperative cultural atlas project. (July)
- Stephenson met with Marko, Montori and Rutter to develop procedures for the NSF Math Project that will support preservation reformatting goals and include prospective cataloging of materials to be digitized. (July)
(July)
Staffing
- Tony Castelletto was hired for the Library Web Programmer Position. (July)
- The DLPS Technical Support Coordinator position description was finalized in cooperation with the LSO. It has been posted. (July)
Digital Library eXtension Service
- Several staff contributed to the teaching of two week-long DLXS workshops. The first week was dedicated to text and image database encoding. In the second week staff covered technical issues pertaining to installation and configuration of DLXS middleware. (July)
- Grimes, Kirschner, Pagliere, Farber, Hodges and Price-Wilkin reviewed a process for DLXS distribution. As a result, there will be three sets of CDROMS: (1) XPat deliverables, (2) DLXS Class middleware, (3) collection specific data/middleware. The first two CDROMs will be created by Nita Patterson from a standard distribution directory, while the third CDROM will require a customized creation based on the licensing agreements of the target institution. (July)
Presentations and Meetings
- Powell attended and assisted with the CIC text encoding workshop in support of the Wright project (July)
- Weise attended at technical planning meeting of the Art Image Cooperative at Yale. (July)
- Stephenson and Weise made presentations at the ALA preconference, " Imaging: The Big Picture," sponsored by LITA. (July)

Visitors

Visitor	Date	Affiliation	Departments
Van Der Walt, Martin	07-July-00	Stellenbosch University of South Africa	DLPS, DLPD
Owen, Alwyn	13-July-00	Dictionary of Welsh Biography	DLPS
Gelpke, Richard	03-Aug-00	University of Massachusetts-Boston	DLPS
National Library Board, Singapore	28-Aug-00	Singapore	DLPS, DLPD

(July)

Subscribers

Collection	Added	Total
Bibliography of Asian Studies	4	195
HRAF (Archaeology)	3	24
HRAF (Ethnology)	7	148
Middle English Compendium	1	71
Old English Corpus	4	70
Pictures of Record	-1	5
Radical Scatters (Emily Dickinson)	-3	11

(July)

System Performance

All servers that "host" restricted-access resources (dlps3.umdl and htiwww.umdl) were unavailable on July 27 from 7:00am to 8:00am while dlps2.umdl, our access control server, was moved to a faster network.
All services were unavailable, or may have had intermittent availability via the Internet (i.e., outside the UM campus) on August 22 from 6:00am to 7:00am while our Internet connection was upgraded to a 600Mb/s link.
dlps1.umdl (non-public collections): Currently being repurposed
dlps2.umdl (Oracle server for access control and usage statistics): No additional down time
dlps3.umdl (Image Services): Down on July 27 from 8:00am to 10:30am as an unexpected consequence of the access control server move.
dlps4.umdl (primary www for DLPS, MOA, and public collections): Down on July 11 from 8:30am to 12:00pm due to a misconfigured disk array. Down briefly on August 9 at 10:30am for an unknown reason; manual intervention in bringing the server back up extended the outage, and service was restored at 3:20p.
dlps5.umdl (library proxy server): No additional down time
htiwww.umdl (HTI and Reference): No additional down time

General & Miscellaneous

System Performance

This month, we completed (with a few small lagging items) the long-awaited transition from our old HTI server, htiwww.umdl, to our new HTI server (dlps4.umdl) and our repurposed PEAK server (dlps1.umdl). htiwww.umdl will now be repurposed as a development server.
dlps1.umdl (non-public collections): No down time
dlps2.umdl (Oracle server for access control and usage statistics): No down time
dlps3.umdl (Image Services): No down time
dlps4.umdl (primary www for DLPS, MOA, and public collections): No down time
dlps5.umdl (library proxy server): No down time
htiwww.umdl (HTI and Reference): Currently being taken out of production service

(September)

External (Intralibrary and Inter-institutional) Cooperation (see also DLPD)
- The Library Information Technology Planning Task Force (LITPTF) completed its work, meeting with Executive Council and discussing its recommendations for ongoing "prioritization" work. The LITPTF web site has been updated to include the final report. Executive Council provided helpful feedback, and accepted the recommendations. A successor committee will be appointed relatively soon. (September)
- Powell assumed the role of chair of the Library Staff Travel Committee. (September)
- Powell talked with Daniel W. Stowell, Director and Editor of The Lincoln Legal Papers, about the possibility of HTI hosting the Collected works of Abraham Lincoln. They have had the text keyboarded and have inserted some WordCruncher codes; they were informed that if they could provide the text in TEILite encoding, we would investigate the possibility. (September)
(September)
Other New and Developing Activities (see also DLPD)
- IMLS collaborative grant with the Natural History Museums officially announced; began planning for kickoff meeting; met with Scott Ward on budget matters; developed more detailed action plan for early steps re: digitization and metadata requirements; drafted job description for collection implementer position. (September)
- We received an award from NSF for a collaborative project on interoperability, focusing on access to math materials. Participating institutions are Michigan, Cornell, and Göttingen. (September)
- Staff met to help move forward the digitization of math monographs for the NSF project. (September)
(September)
Staffing
- The IMLS project librarian position was written and submitted to HR. (September)
- Several staff participated in the interview process for the DLI CTO (workstation support staff member). (September)
- Applications are arriving for the programmer position on the NSF interoperability grant (focusing on Math monographs). (September)
(September)
Digital Library eXtension Service
- The Florida Center for Library Automation contract was finalized. (September)
- A draft contract from Yale was submitted to TMO for negotiation. (September)
- Indiana communicated its intent to join DLXS. (September)
- See Information Retrieval section for TextClass and Image Class developments, and Architecture section for information on XPAT developments. Notably, XML indexing support (for 7- and 8-bit character sets) was completed, and will be delivered as XPAT 5.1 in October. (September)
(September)
Presentations and Meetings
- Powell attended the Electronic Book 2000 Conference in Washington, DC. (September)
- Bonn reported on the DFAS project at the Society of American Archivists meeting in Denver, Colorado. (September)
- Bonn and Price Wilkin presented on DLPS/SPO projects and organization to California Digital Library staff. (September)
- Bonn and Price Wilkin presented on digital library activities to UCSF, and led discussions on strategies for implementation of an access system for 40 million pages of tobacco company documents. (September)
- Price Wilkin led a discussion on the DLF metadata harvesting project with the CIC Automation directors. (September)
(September)

Visitors

Visitor	Date	Affiliation	Departments
Muir, Scott	12-Sept-00	Dalnet	DLPS
Sugimoto, Shigeo	13-Sept-00	ILIS (Tsukaba, Japan)	DLPS
Obara, Michio	13-Sept-00	Japan Science and Technology Corporation (Toyko)	DLPS
Shirokizawa, Yoshiko	13-Sept-00	Japan Science and Technology Corporation (Toyko)	DLPS
Foo, Kok-Pheow	29-Sept-00	Nanyang Technological University (Singapore)	DLPS
Ng, Chay-Tuan	29-Sept-00	Nanyang Technological University (Singapore)	DLPS
Yip, Chin-Choo	29-Sept-00	Nanyang Technological University (Singapore)	DLPS
Ooi, Lian-Ping	29-Sept-00	Nanyang Technological University (Singapore)	DLPS
Koh, Yeow-Siah	29-Sept-00	Nanyang Technological University (Singapore)	DLPS
Voo, Khi-Tshin	29-Sept-00	Nanyang Technological University (Singapore)	DLPS

Subscribers

Collection	Added	Total
Bibliography of Asian Studies	6	201
HRAF (Archaeology)	3	27
HRAF (Ethnology)	5	153
Middle English Compendium	2	73
Old English Corpus	2	72
Pictures of Record	1	6
Radical Scatters (Emily Dickinson)	0	11

Miscellaneous

Presentations and Meetings
- Price Wilkin attended the Mellon/DLF-sponsored metadata harvesting meeting in NYC (24 Oct). (October)
(October)
Staffing
- Hume Getchell joined the staff in October, supporting the desktop, network, Netware environment. (October)
- A new programmer job description, combining NSF-funded interoperability work and GIS support, was written to allow us to post at a higher level (grade 11). (October)
(October)
Visitors

Visitor Date Affiliation Departments

Gow, Ann 10-Oct-00 Glasgow University DLPS, SPO

McCullough, Bud 23-Oct-00 Crowley Micrographics DLPS, SPO

(October)
(General) System performance
- All of the DLPS servers were unreachable on October 9 from 8:00am to 8:15am as they were moved to faster network equipment. (October)
- dlps1.umdl (non-public collections): No additional down time (October)
- dlps2.umdl (Oracle server for access control and usage statistics): No additional down time (October)
- dlps3.umdl (Image Services): No additional down time (October)
- dlps4.umdl (primary www for DLPS and public collections): No additional down time (October)
- dlps5.umdl (library proxy server): No additional down time (October)
- htiwww.umdl (HTI and Reference): Taken out of service (October)
(October)

Visitor	Date	Affiliation	Departments
Gow, Ann	10-Oct-00	Glasgow University	DLPS, SPO
McCullough, Bud	23-Oct-00	Crowley Micrographics	DLPS, SPO

Subscriptions

Collection	Added	Total
Bibliography of Asian Studies	5	206
HRAF (Archaeology)	0	27
HRAF (Ethnology)	1	154
Middle English Compendium	1	74
Old English Corpus	0	72
Pictures of Record	0	6
Radical Scatters (Emily Dickinson)	0	11

(October)

General and Miscellaneous

Presentations and Meetings
- Wilkin presented two talks at UC Davis, the first on DLPS methods, and the second on faculty/library cooperation. (November)
- Bjork, Kirschner, Schaffner, Snavely, Weise, and Wilkin attended the DLF forum in Chicago. (November)
- Wilkin participated in a DLF Architecture Committee conference call, planning future activities. (November)
(November)

Visitors

Visitor	Date	Affiliation	Departments
Mike Jarosz	8-Nov-00	Greyden Press	DLPS
Dan Greenstein	21-Nov-00	DLF	DLPS
Abbie Smith	13-Nov-00	CLIR	DLPS
Nancy Lin	17-Nov-00	NYU Press	DLPS
Schwartz, Thomas	15-Nov-00	Illinois Historical Preservation Agency	DLPS
Stowell, Daniel	15-Nov-00	Illinois Historical Preservation Agency	DLPS
Gibb, Daryl	15-Nov-00	Consultant, Collected works of Abraham Lincoln	DLPS

(November)

Miscellaneous
- Wilkin met with two of the committees from the President's Information Revolution Commission to discuss infrastructure on campus to support our initiatives. The focus in the first was generalized computing support, including server "farms"; the focus in the second was networking. (November)
- Wilkin met with Eve Trager from the UM Press and presented her with a detailed accounting of costs for DLPS services to the Press. (November)
- Wilkin met with MacAdam and Sandler regarding GL funding for CME conversion. (November)
- Wilkin met with staff from LMS, Cataloging, and the Media Union to alter specifications on UMR record conversion (to be able to retain UMR numbers in records (November)
- Wilkin met with Abbie Smith from CLIR to provide information on the way that digital library, collection development, and preservation activities are integrated. (November)
- Bonn, Stephenson, and Wilkin reviewed and corrected the draft NINCH report on conversion activities at Michigan. (November)
- Wilkin (along with Bonn, Lougee, Montori and Sandler) worked with Dan Greenstein to develop a strategy regarding large-scale monograph conversion efforts. (November)
- Hall began encountering corrupted records in the MOA4 metadata database; after Bonn moved staff to using a new database, Snavely and Wilkin merged and loaded all incomplete or damaged records in a single database for the final phase o work. (November)
(November)
(General) System performance
- dlps1.umdl (non-public collections): Down on November 1 from 8:15am to 11:45am due to an error in server configuration. (November)
- dlps2.umdl (Oracle server for access control and usage statistics): No down time (November)
- dlps3.umdl (Image Services): Down on November 29 from 7:00am to 9:00am to add new storage. (November)
- dlps4.umdl (primary www for DLPS and public collections): Down from November 8 at 1:15pm to November 10 at 11:00am due to an error in disk subsystem configuration, and subsequent repair. (November)
- dlps5.umdl (library proxy server): No down time (November)
(November)
Subscribers and Collections

Collection Subscribing institutions

HRAF--Archaeology 27

BAS 207

Dickinson 11

HRAF-Ethnography 159

Middle English Compendium 78

Old English Corpus 74

Pictures of Record 6

(November)

Collection	Subscribing institutions
HRAF--Archaeology	27
BAS	207
Dickinson	11
HRAF-Ethnography	159
Middle English Compendium	78
Old English Corpus	74
Pictures of Record	6

Miscellaneous

Other Staff activities
- Working with Preservation and Collection Development, Wilkin submitted two Capital Campaign proposals to the Library's development office. (December/January)
- Powell participated in the review of the responses to the EEBO text conversion RFP. (December/January)
- Powell, Schaffner, and Wilkin met with Cataloging staff to try to help define the roles and needs of bibliographic data management in DLPS. Shieh will play a leading role in managing MARC records (requests and conversions) and in writing specifications for DLPS. (December/January)
- Powell reported on Text Class and possible service implications to PSC and NISC. (December/January)
- Powell and Stoeffler worked with the NINCH humanities database team to revamp the record encoding and interface for the International Database of Digital Humanities Projects. The interface is accessible to authenticated users at http://fizzie.umdl.umich.edu/n/ninch/catalogers/cat_workform.html (December/January)
- Weise attended a meeting of the Academic Image Cooperative at New York University to discuss a shared cataloging model for the visual resources community. (December/January)
- Stoeffler made revisions to the DLPS site content and graphics. The result is a much simplified site navigational structure. It also includes database-generated collection information and database-generated publications information. (December/January)
- Several candidates were identified for the GIS/NSF Math project programmer, and telephone interviews were conducted. Interviews should begin in February. (December/January)
- Wilkin wrote a proposal (to the Mellon Foundation) for developing a metadata harvesting service and participated in a meeting on the subject at Mellon. (December/January)
(December/January)
(General) System performance
- All services were interrupted for off-campus users by network maintenance from 12:00pm to 3:00pm on December 27, and by an unexpected Internet service outage from 7:00am to 1:45pm on January 28. (December/January)
- dlps1.umdl (non-public collections): Down on January 12 from 7:00am to 8:00am for operating system patch installation (December/January)
- dlps2.umdl (Oracle server for access control and usage statistics): No additional down time (December/January)
- dlps3.umdl (Image Services): Down on January 6 from 9:00am to 11:00am to remove a disk subsystem that was upgraded and on January 12 from 7:00am to 8:40am for operating system patch installation (December/January)
- dlps4.umdl (primary www for DLPS and public collections): Down on January 11 from 7:00am to 12:40pm for operating system patch installation (December/January)
- dlps5.umdl (library proxy server): Down on January 11 from 7:00am to 8:00am for operating system patch installation (December/January)
- dlps6.umdl (new Oracle server for access control and usage statistics): Currently being configured (December/January)
- dlps7.umdl (new Numeric Data server): Currently being configured (December/January)
(December/January)
Collection Subscribing institutions

HRAF--Archaeology 54

BAS 214

Dickinson 11

HRAF-Ethnography 195

Middle English Compendium 81

Old English Corpus 77

Pictures of Record 6

(December/January)

Collection	Subscribing institutions
HRAF--Archaeology	54
BAS	214
Dickinson	11
HRAF-Ethnography	195
Middle English Compendium	81
Old English Corpus	77
Pictures of Record	6

Miscellaneous

Committees, Conferences, Workshops, etc.
- Powell attended an excellent workshop on XSLT conducted by Crane Softwrights in Ottawa. Libner has begun using the training packet and exercises. (February)
- Powell began her stint as a member of NISC. (February)
- Powell participated in a TEI in Libraries conference call, beginning planning to update and enhance our recommendations based on very useful comments from a DLF member. (February)
- Powell and Wilkin met with Jackie Shieh to help better define the bibliographic problems of DLPS book records in MCAT. (February)
- Powell and Stoeffler participated in NINCH conference calls to prepare for opening the database to representatives of projects included for updates of their records. (February)
- Stoeffler, Snavely, and Wilkin participated in their LMS committees. (February)
(February)
(General) System performance
- All services were interrupted for medical campus users from 7:00am to 8:00am on February 14 due to network maintenance. (February)
- dlps1.umdl (non-public collections): No additional down time (February)
- dlps2.umdl (Oracle server for access control and usage statistics): No additional down time (February)
- dlps3.umdl (Image Services): No additional down time (February)
- dlps4.umdl (primary www for DLPS and public collections): No additional down time (February)
- dlps5.umdl (library proxy server): No additional down time (February)
- dlps6.umdl (new Oracle server for access control and usage statistics): Currently being configured (February)
- dlps7.umdl (Numeric Data server): No additional down time (February)
(February)
Collection Subscribing institutions

BAS 218

Dickinson 12

HRAF--Archaeology 54

HRAF--Ethnography 202

Middle English Compendium 82

Old English Corpus 79

Pictures of Record 6

(February)

Collection	Subscribing institutions
BAS	218
Dickinson	12
HRAF--Archaeology	54
HRAF--Ethnography	202
Middle English Compendium	82
Old English Corpus	79
Pictures of Record	6

Visitors

Visitor	Date	Affiliation	Departments
Arthur, Kathleen	19-Feb-01	University of Chicago	Digitization
Rhodes, Erin	19-Feb-01	University of Chicago	Digitization
Egger, Alexander	22-Feb-01	Graz University Library, Austria	Digitization, Architecture/Information Retrieval

(February)

Miscellaneous

Miscellaneous
- Several staff from DLPS worked with Lougee, staff from Preservation, and Sandler to prepare cost data and a proposal to Questia for digitizing UM materials. (March)
- Wilkin prepared a proposal to the Mellon Foundation as part of a joint effort with UIUC for an access system to OAI-harvested metadata. (March)
- DLPS ran into problems with the new cooperative relationship with Cataloging on metadata support for DLPS; Marko and Wilkin worked out an alternative, with David Richtmeyer providing support to DLPS. Richtmeyer will be meeting with DLPS staff in April to begin to evaluate DLPS needs. (March)
(March)
Presentations, Meetings, and Publications
- Pagliere presented with MICASE staff at the annual corpus linguistics conference in Boston. (March)
- Wilkin presented a formal response to four papers presented at the Archives, Documentation, and Social Memory series. (March)
(March)
Staffing
- Jos� Blanco began work at DLPS, working in areas of the NSF project (interoperability) and Geospatial systems. (March)
- Several staff were involved in interviews for the IMLS Digital Projects Librarian. (March)
- Several staff participated in interviews for the SPO programmer. (March)
- Wilkin participated in the interviews for the Library's Numeric and Spatial Data Services coordinator. (March)
(March)
(General) System performance
- All services may have given spotty service for some central campus users due to network maintenance and unforeseen resulting problems from 6:00am on Friday, March 2 to 10:00am on Monday, March 5; all services were unavailable from 7:00a to 9:15a on Friday, March 9 for operating system patch installation. (March)
- dlps1.umdl (non-public collections): Unavailable from 4:15pm to 6:00pm on Friday, March 22 and from 11:15a to 11:40a on Wednesday, March 28 due to problems with authorization services; unavailable from 7:00a to 9:45a due to a configuration change made to authorization services. (March)
- dlps2.umdl (Oracle server for access control and usage statistics): Unavailable from 4:15pm to 6:00pm on Friday, March 22 and from 11:15a to 11:40a on Wednesday, March 28 due to problems with authorization services; unavailable from 7:00a to 9:45a due to a configuration change made to authorization services. (March)
- dlps3.umdl (Image Services): Unavailable from 4:15pm to 6:00pm on Friday, March 22 due to Oracle problems; down from 11:15a to 11:40a on Wednesday, March 28 due to power problems; down from 7:00a to 9:45a due to a configuration change made to authorization services. (March)
- dlps4.umdl (primary www for DLPS and public collections): Down from 11:15a to 2:00pm on Wednesday, March 28 due to power problems. (March)
- dlps5.umdl (library proxy server): Unavailable from 4:15pm to 6:00pm on Friday, March 22 and from 11:15a to 11:40a on Wednesday, March 28 due to problems with authorization services; unavailable from 7:00a to 9:45a due to a configuration change made to authorization services. (March)
- dlps6.umdl (new Oracle server for access control and usage statistics): Currently being configured (March)
- dlps7.umdl (new Numeric Data server): Unavailable from 4:15pm to 6:00pm on Friday, March 22 and from 11:15a to 11:40a on Wednesday, March 28 due to problems with authorization services; unavailable from 7:00a to 9:45a due to a configuration change made to authorization services. (March)
(March)

Visitors

Visitor	Date	Affiliation	Departments
Lim, Mi Kyung	26-Mar-01	National Assembly Library of Korea	Digitization, Architecture/Information Retrieval
Kwon, Sae Gi	26-Mar-01	National Assembly Library of Korea	Digitization, Architecture/Information Retrieval
Park, Ok Ju	26-Mar-01	National Assembly Library of Korea	Digitization, Architecture/Information Retrieval

(March)

Subscribers

Collection Subscribing institutions

HRAF--Archaeology 54

BAS 222

Dickinson 12

HRAF-Ethnography 208

Middle English Compendium 85

Old English Corpus 84

Pictures of Record 6

(March)