Classification System for Existing Library Staff Positions

Revised 02/06.

Policy

Library supervisors will submit the University’s Position Description Form to the Library Human Resources Office for newly-created positions or for vacant positions in which significant changes have been made.

Process

Supervisor

1. Obtains the University’s Position Description Form from Library Human Resources Office or downloads from Library Human Resources website. Completes form.
2. Obtains approval from appropriate Sr. Manager and Associate University Librarian using the Library Personnel Transaction Form.
3. Forwards to Library Human Resources Office.

Library Human Resources Office

1. Reviews form and conducts job comparisons for internal equity in Library descriptions.
2. Analyzes unit staffing, background information, market titles, etc.
3. Conducts job audit, if desired.
4. Consults with Library supervisor if additional information is needed.
5. Completes remaining questions, as necessary.
6. Signs form to indicate approval of market title or suggests a different one.
7. Submits completed form to University Recruiting & Employment Services Office with letter of support.

University Recruiting & Employment Services Office

1. Reviews and notifies Library Human Resources Office of approval.

Library Human Resources Office

1. Prepares the Job Requisition Form, which provides information on the job’s duties and requirements, and submits to the University Recruiting & Employment Services Office via Wolverine Access.
2. Notes vacancies in the Library Newsletter.
3. Notifies Library supervisor of assigned market title and posting date.

University Recruiting & Employment Services Office

1. Processes the material provided and posts the position on the web. Postings are refreshed daily on the web.