CREATING LABELS FOR FEDERAL DOCUMENTS USING
THE NEW ENHANCED SHIPPING LIST SERVICE

Gayle Gunderson,
Wichita State University

INSTRUCTIONS PREPARED FOR USE WITH WINDOWS 95
WICHITA STATE UNIVERSITY
GOVERNMENT DOCUMENTS CATALOGING
WICHITA, KS 67260-0068


NOTE: TO BE USED IN CONJUNCTION WITH GPO SHIPPING LIST AND THE NEW ENHANCED SHIPPING LIST SERVICE
http://libaix01.uta.edu/shiplist/


HOW TO LOAD THE PROGRAM

Click on NEW ENHANCED SHIPPING LIST SERVICE.

Click on INFORMATION AND INSTRUCTIONS.

Go to File Manager or Windows Explorer			or go to Dos prompt:

c:directory (click)					Type: cd\
Type:md\docs
Go to File (new)
     (Folder)

Hit back arrow key:
Type: docs

Go into File
Save files in c:docs
Press <enter>

Click (ok) for each file	doc1.exe
doc2.exe
docs.bat

On docs.bat a different screen will come up
go to: File
          Save as
          c:
          docs

back out (click on ?back?)



HOW TO CREATE INCLUSION FILE

Click on here	(This brings up Item Lister)

Go to: 1

Enter depository number

Click on create selections

Go to file:
          Save as:
          c:
          docs

Type in temp.txt

Click on back: go to dos:

type: cd\docs <enter>

type: fixitem <enter>

type: edit my items.txt <enter>

Take off last 3 lines   (Removing text you don?t need)

type: file

type: save

type: exit



HOW TO RUN THE PROGRAM

BE SURE YOUR PRINTER IS ON LINE AND LOADED WITH LABELS

Go to GPO Shipping List on Netscape 	http://www1.uta.edu:80/ISC658

Go down past New Enhanced Shipping List Service

Click on: paper,
    separate or
    electronic

Choose a shipping list number and click on it

Click on Submit Shipping List to Database

Go to: file

Click on: Save as

Go to: Save as

Choose: Plain text (*.txt)

Click on: sudoc

Click on: save

The program will ask if you want to: Replace existing file?

Click on: yes

Exit or minimize the GPO Shipping List and go to the Slipping List Label Program.
(You can create an icon for this).

First, press enter to continue

The shipping list that you chose should come up on the screen

if not repeat previous steps on how to run the program

Remove the world excluded from the list of call numbers




Go to: file

Click on: save

Go to: file

Click on: exit

The program will now ask how many spaces would you like between labels?

We choose 2 as we are using 3 1/2" x 7/16" labels

This will depend on your label size

The program will now ask how many characters per label?

We choose 40 as this is the maximum and we want to get the entire call number on the label.

Labels then print automatically.

At this point you can exit the program or you can exit the program and  return to the GPO Shipping List if you need to print more labels.


For Technical Support, contact:

Sandy Oswald     	(316)-978-5787
Cataloging LA II 	oswald@twsuvm.uc.twsu.edu

or

Nan Myers		(316)-978-5138
Government Documents Librarian
myers@twsuvm.uc.twsu.edu