Author Addendum

Michigan Author's Addendum

Whenever one of your papers is accepted for publication, the editor of the journal (or conference proceedings or book compilation) will send you an agreement to sign. It may be called a "copyright transfer agreement" or a "publishing contract" or an "Author's Agreement," but they are all essentially the same thing. It is probably a confusingly worded legal document that will require that you transfer your copyright to the publisher. It may also include details of payment, if any, or provisions that permit you to use your work in certain ways, such as making copies for teaching purposes.

In many cases, there will be rights that you would like to have that are not included in the standard agreement, such as the right to post the paper on your personal webpage or the right to distribute a certain number of PDF copies to colleagues in lieu of offprints.

One good way to obtain these rights is to add an addendum to the agreement you sign setting out terms that are important to you. Below is a model addendum prepared at the University of Michigan to meet the needs of U-M faculty and students. To use it, simply attach it to the agreement sent by the publisher, sign, and return it along with the original agreement. You should also include a note alerting the publisher that it's there.

If you are lucky, the publisher will accept it without objection or with minor adjustments. However, if the publisher insists that no changes can be made to the original agreement, it is up to you to decide whether you still wish to publish with that journal, even if you can't keep all of the rights you want.

The Michigan Author's Addendum (PDF)

NIH Public Access Policy Compliance

The following brief addendum applies in the special case where your only concern is compliance with the National Institute of Health (NIH) Public Access Policy:

The research embodied in this article was conducted with grant support from the United States National Institutes of Health (NIH). In order to comply with NIH regulations, issued pursuant to U.S. federal law, the Author hereby reserves the right to deposit this paper in PubMed Central, a public open access digital repository, subject to an embargo period not to exceed twelve months from the date of publication.

 

Signed:..............................................................

 

Date: ............................................................... 

Page maintained by Melissa Levine
Last modified: 02/06/2014